That’s a really interesting split: daily “historical log” for recall (3 years later), plus a separate work vault where docs are essentially a living project index. That’s a very sane way to avoid turning everything into one giant, overfit system.

Two things I’m curious about:

1.When you say you “mainly slip up when I write something in the wrong document” — is that mostly a friction/UX issue (too many similar places), or a missing “active project” surface that tells you where you are right now?

2.In grad school mode, what changes fastest for you: the set of active projects, or the kinds of inputs (papers/notes/emails/reading list) you’re trying to connect?

I’m exploring a goal-first workflow where you keep a small number of active targets/projects and let that drive re-entry and resurfacing (details in my HN profile/bio if you’re curious).