Even in your short, simple comment I see 4? 5? (or more?) pieces of administrative policy that need to be policed, and then we need a process to handle these rules - and the edge cases (ex: what if I'm travelling with someone in sales but I'm the senior employee and we take a client out for dinner? only sales can expense alcohol but typically the most senior employee must pay), and the resubmission process, and the approve of exceptions process, and on it goes...